01
Organize your fleet
Set up business locations, add vehicles and drivers, and keep assignments and vehicle records together.
MYFLEET / FLEET OPERATIONS
Manage your fleet.
Let AI arrange the service.
Bring vehicles, drivers, inspections, maintenance plans and running costs into one fleet workflow. When a vehicle needs attention, the AutoRoca AI advisor gathers shop options and arranges appointments for approved maintenance, service and repairs.
01 / FLEET MANAGEMENT
One workflow for your vehicles and team.
02
Run daily operations
Record pickup and return condition, mileage, inspections and expenses. Set recurring maintenance by time, mileage or engine hours.
03
Manage what comes next
Review work orders, upcoming maintenance, document renewals and vehicle costs so your team can plan the next action.
FLEET HANDOFFS
When a vehicle changes hands
Give the next driver and the service team a record of what changed.
01 / PICKUP AND RETURN
What changed on shift?
Record mileage and condition at pickup and return. A photo gives the next driver a reference if a dent or tire issue appears.
02 / INSPECTIONS
What needs a second look?
Keep inspection findings with the vehicle so a manager can follow up on an open concern.
03 / DOCUMENTS
Which renewal is due?
Keep registration, insurance and inspection documents together and plan ahead for renewal dates.
FLEET MANAGEMENT / CONTROL AND VISIBILITY
Know the cost, condition and history of every vehicle.
Mileage and use
Compare distance traveled with expenses to see how differently your vehicles are used.
Fuel and EV charging
Keep gasoline purchases and charging receipts with the vehicle that used them.
Repairs and incidentals
Review repair invoices alongside parking, tolls and other costs for each vehicle.
02 / AUTOMATED AI SERVICE ADVISOR
From fleet task
to confirmed shop appointment.
Turn a maintenance need, service request or repair concern into the next shop visit. The AI advisor helps assess the issue, contacts shops for quotes and availability, and follows up to book after you approve the work and choose a shop. An appointment is confirmed when the shop confirms its date and time.
Explore the fleet walkthroughAI ADVISOR / FROM REQUEST TO APPOINTMENT
You approve the work. AI coordinates the booking.
01
Describe the work
Start with scheduled maintenance, a routine service request or a reported repair concern. Give the advisor the vehicle details and symptoms or work required.
02
Compare and approve
The AI advisor contacts shops for estimates and availability. The fleet manager reviews the options, chooses a shop and approves the work.
03
Book and follow through
The advisor follows up with the chosen shop to arrange the appointment. Review the confirmed date and time, then track the work and keep the service record with the vehicle.
MAINTENANCE / PLANNED WORK
AN OIL CHANGE BETWEEN ROUTES.
A vehicle reaches its configured time or mileage interval. Review the due task, then ask the AI advisor to find shop options and arrange the approved service visit.
SERVICE PLAN
EXAMPLE / 01
Passenger minivan
Maintenance due
Time or mileage interval reached
Next step
Review options and approve a service appointment.
SERVICE / DRIVER FOLLOW-UP
A TIRE CONCERN WITH A CLEAR NEXT STEP.
A driver reports uneven tread during a handoff. Keep the photo and notes with the vehicle, then use the advisor to contact shops about an inspection and availability.
CONDITION REPORT
EXAMPLE / 02
Service pickup
Inspection requested
Driver photo and notes attached
Next step
Choose a shop and arrange the inspection.
REPAIRS / REPORTED CONCERNS
FROM BRAKE CONCERN TO SHOP APPOINTMENT.
A driver reports a brake concern. The advisor helps clarify the symptoms and gather shop estimates. The manager approves the next step before the advisor follows up on the booking.
REPAIR REQUEST
EXAMPLE / 03
Pickup 07
Manager review
Shop options and estimates
Next step
Approve the work and review the confirmed appointment.
MYFLEET / VEHICLE RECORDS
Turn a photo into a fleet record
How does photo entry work?
Capture a receipt, odometer reading or service invoice. Your team reviews the details and saves them to the vehicle’s history.
Explore the fleet walkthroughAUTOROCA / MYFLEET
01Pickup 07
CAPTURE
Brake check
02Photo entry
REVIEW
Brake pad condition
03Reviewed entry
SAVE
Service history
MYFLEET / MONTHLY REPORTING
Where did fleet costs change?
Use the monthly review to decide which vehicle needs a closer look and what to budget for its next service.
DISTANCE
Did the vehicle travel farther?
Read fuel and charging costs alongside mileage. A minivan covering more routes can cost more to run even if its efficiency stays steady.
SERVICE HISTORY
Was the expense unusual?
Check the service invoice against the vehicle’s history. A single tire replacement tells a different story from repeated visits for the same concern.
UPCOMING WORK
What needs a budget next?
Review upcoming maintenance and open shop quotes together. A pickup approaching its next service may need both a spending allowance and time off its route.
MYFLEET / QUESTIONS
Fleet management and AI booking, explained.
Manage vehicles and drivers, pickup and return records, inspections, recurring maintenance plans, work orders, expenses and renewal documents. Keep the history attached to each vehicle so the team can follow up.
Your next step with AutoRoca
Manage your vehicles, drivers and fleet workflow, then let the AI advisor coordinate approved shop visits.
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